Personal Assistant, UAE

  • Location: UAE
  • Remuneration: Competitive
  • Sector: Engineering
  • Sub-Sector: Oil & Gas
Details:

One of our leading clients is searching for a Personal Assistant to a Site manager who will join their team on a contract basis in the UAE.

Responsibilities:

- Help create a safe, friendly and productive workplace environment
- Key player in building and maintaining excellent working relationship with client personnel across the project organisation and with key contractors, especially Petrofac the lead EPC contractor
- Point of contact for general team questions and external enquires
- Proactive diary management for Project General Manager
- Maintain team organogram and leave rota
- Assist in collation and issue weekly / monthly reports
- Arrange travel / pick-ups / accommodation
- Ensure project travel is arranged in accordance with project procedures and that staff make suitable cover for their absences.
- Arrange for New Start requirements to be put in place, including IT hardware, IT system access and project office inductions, etc.
- Take minutes at meetings as and when required
- Generate Project associated forms as required
- Prepare presentations (including PowerPoint preparation)
- Arrange hardware/software, furniture etc., for the Project Team
- Arrange update of contact list, seating plan, Project distribution list with new starts / leavers
- Liaise with Office Services for any office moves
- Arrange video and audio conferences for the Project Team where required
- Arrange external meetings for project personnel
- Arrange Lunches when required
- Organise Project events/teambuilding, order corporate gifts
- Collate timesheets, and expenses, for approval and distribute appropriately
- Ensure that stationery requirements are met

Requirements:

- Previous on-site experience
- Strong IT skills, including knowledge of the following MS Office applications: Excel, Word, Power Point, Outlook
- Full range of administrative skills, including organisation, prioritising, forward planning and general administration
- Proactive and organised with a strong ability to forward plan and anticipate requirements
- Strong verbal and written communication skills
- Highly flexible and adaptable, with strong inter-personal skills
- Supportive team working and networking skills
- Ability to work with others in a team, sharing responsibility for quality and delivery with colleagues
- Experience working in a client project team located out with the clients main office location
- Experience working with engineering and construction contractors on projects in the Oil & Gas sector
- Demonstrable familiarity with requirements of Oil & Gas sector major project delivery processes

Start Date: May, 16
Duration: 12+ Months
Location: UAE
Rate: Hourly Rate

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